Maintaining a constantly fresh product screenshot library for sales and marketing teams through automation

Company

Vital is a healthcare technology platform transforming the patient experience across hospitals and health systems. Their platform uses modern design, intelligent workflows, and real-time data to empower patients and clinicians — simplifying communication, reducing friction, and improving outcomes throughout the care journey. From triage to discharge, Vital helps care teams operate with efficiency and patients stay informed every step of the way.

Industry

Healthcare Software, Patient Experience, Clinical Workflow Automation

Key Features

Recipe Builder, Custom Styling, Automated annotation, Screenshot Audits, Screenshot Comparisons, Google Drive Export and Implementation Services.

Overview

Vital’s demo environment plays a critical role across the organization. Marketing relies on it to showcase product capabilities. Sales uses it for training and customer demos. Support depends on it for providing accurate documentation. And internal teams use it to ensure consistent communication around new features and workflows.

Maintaining a library of always up-to-date screenshots of their product demo environment proved challenging. Even subtle UI updates in healthcare software can have meaningful downstream impact, where accuracy directly shapes trust and clarity for patients navigating their care journey. Vital needed a structured, automated approach that could consistently generate many hundreds of accurate and fully up-to-date screenshots — and ensure those screenshots flowed seamlessly into marketing materials, shared drives, and internal resources without ongoing manual work.

Challenge

With a rapidly evolving product, each week brought new UI improvements, updated patient-facing workflows, and expanded clinical features. This velocity is essential to delivering a better care experience — but it also made maintaining a reliable, up-to-date library of product screenshots increasingly difficult.

Suddenly, we had a clean, reliable library of visuals we could actually trust — and use confidently across the businessBiran He, Head of Product Design at Vital

Screenshots were scattered across folders, went stale surprisingly fast, and required manual recapture every time something changed in the UI. Without a single source of truth, sales decks, marketing visuals, documentation, and internal training assets all drifted out of sync. Often without anyone noticing until the moment those assets were urgently needed.

“We were desperate to stay ahead of product changes, not constantly react to them,” explained Vital Head of Product Design, Biran He. “The product was evolving so quickly that manually capturing screenshots just wasn’t realistic anymore — we were drowning. We needed a systemized, scalable approach that could keep pace with our product.”

The challenge extended beyond simply generating fresh screenshots. Vital needed a reliable way to ensure those screenshots were consistently organized, accurate, and readily accessible to every team that depended on them. The entire screenshot lifecycle — capturing, organizing and distributing visuals — had to operate at the same speed as their rapidly evolving product.

It was increasingly clear they needed to move from unsustainable manual work to a structured, automation-driven system.

Solution

That’s when Vital turned to the team at LaunchBrightly. To overcome these challenges they partnered together to establish an always-current library of screenshots of Vital’s demo environment — complete with structured automation, consistent styling, ongoing updates and seamless distribution to every team that relies on visual assets. The goal was a fully automated screenshot pipeline to ensure every visual asset across the business stays fresh, consistent, and ready to use.

To deliver on this shared vision, LaunchBrightly’s Implementation Specialists tailored an approach to leverage its screenshot automation around the following four pillars:

1. Automated screenshot capture at scale;
2. Stable screenshot URLs and a customizable file structure;
3. Automated exporting of screenshot to a shared Google Drive; and
4. Dedicated technical support and ongoing collaboration.

The team at LaunchBrightly began by deploying a one-time implementation process which saw them construct several hundred custom automation recipes. They carefully identified the key screens used across Vital’s demo flows, training guides and marketing materials — from single-screen captures to complex, multi-step patient workflows — and precisely mapped each to real product workflows within Vital’s demo environment, enabling fully programmatic screenshot capture.

“Watching hundreds of our demo screens get captured automatically was eye-opening,” Biran said. “Suddenly, we had a clean, reliable library of visuals we could actually trust — and use confidently across the business.”

Each of these automatically captured screenshots has a customizable file path and a stable, permanent filename. Every time a fresh screenshot is generated, the platform automatically overwrites the image at this same location — ensuring its URL remains unchanged even as the underlying asset is updated. This means that wherever Vital embeds a screenshot URL — whether in product guides, across marketing materials, or internal training resources — the image will always display the most current version.

To make these updated screenshots even more accessible to non-technical teams, LaunchBrightly configured a recurring export of all fresh images into a shared Google Drive folder. Each export preserves Vital’s folder hierarchy, continuously overwrites previous versions under the same filenames, and runs automatically on a set schedule. Creating a single, central source of truth — and giving sales, marketing and other teams across the business instant access to an always-current library of visuals.

“Scrambling in Slack, and trying to export from Figma, to see who had the latest visual used to be a headache,” says Biran. “Gone are the days wasting time hunting for the latest screenshots. Now we have a single, reliable screenshot library with exactly what we need — always up-to-date and ready to use!”

Vital’s implementation went far beyond the initial setup. As the team explored more advanced use cases — like dynamically updating internal sales decks using LaunchBrightly screenshot URLs in Google Slides† — the Implementation Specialists worked closely with Vital every step of the way. They provided deep technical guidance, helped troubleshoot URL behavior, offered engineering input on potential scripts and integrations, collaborated on workflow design, and continuously refined automation recipes.

“LaunchBrightly felt like an extension of our own team,” Biran said. “They went above and beyond at every turn — tackling technical hurdles, brainstorming workflow solutions, and answering questions almost instantly. Their support made the whole process seamless and stress-free.”

The Outcome

The partnership with LaunchBrightly has resulted in a systematic, scalable approach for Vital to share and embed product visuals throughout their sales and marketing collateral, training materials and across the business. A fully automated library of hundreds of screenshots of their demo environment — every screenshot captured automatically, styled consistently, and easily accessible throughout the organization. A single source of truth they can trust.

The combination of automated capture, stable URLs, structured exports and dedicated technical support transformed how Vital manages product visuals. It has turned a previously manual, time-consuming chore into a smooth, predictable workflow that serves the entire organization.

“The difference has been night and day,” Biran says. “We finally have one always-up-to-date library of screenshots, and everyone knows exactly where to find what they need. No more digging, no more Slack pings, and ad-hoc exports from Figma — just accurate screenshots we can trust!”

Beyond the immediate gains in efficiency and accuracy, Vital now operates on a scalable, automation-driven foundation built for the future. As new features roll out, workflows evolve, or fresh marketing materials are needed, the team can rely on LaunchBrightly to capture, organize and distribute screenshots automatically — freeing up valuable time to focus on improving the patient care journey.

We'd love to show you how this works in real life, so feel free to shoot us an email at hello@launchbrightly.com — OR just grab some time on our calendar. 🤗